Combining best practices with industry-leading innovation, ITS听creates an environment that balances the 涩里番下载 community's need to protect information with the importance of privacy.
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Storing Confidential Data
The Regulated Data Chart can be used to help you determine where to store your files in accordance with important data security rules and regulations.
Important:听Due to constantly changing regulatory and grant changes, please consult with your听Data Security Officer (DSO) to determine the safest place to store your confidential data.
Google Drive Security Guidelines
The 涩里番下载 Data Security Policy defines 3 categories of data: Public, Internal Use Only, and Confidential.
The Data Security Committee, General Counsel, and the university鈥檚 FERPA officer have informally agreed that an additional, 4th category of data will be added to the Data Security Policy that is even more sensitive than 鈥淐onfidential.鈥� Data that falls in this additional category will not be allowed to be stored off-campus except with written permission (see below). Google Drive is off-campus, and thus data that falls in this category must not be stored on Google Drive.
Until a formal policy revision is made and approved, you should use the following as a guideline:
Restricted. Due to legal restrictions or security concerns, some legally protected and highly sensitive information must not be stored on Google Workspace or other 鈥渃loud-based鈥� systems without permission of the responsible Vice President or the Provost鈥檚 Office. This information, much of which was formerly classified as 鈥淐onfidential,鈥� includes:
Social Security Numbers
Financial or credit account numbers
Personal financial information (e.g. financial aid data)
Account log-in credentials
Driver's license number or state-issued identification number
Health and medical records, including HIPAA-protected information
Export-controlled information
Human-subject research information
Other sensitive information that the information sponsor or responsible Vice President has determined must remain on a secure 涩里番下载 server.
Confidential. FERPA data (i.e. student records) is generally defined as Confidential, and can be stored on 涩里番下载 Google Drive, except as noted above. Other Confidential data, except as noted above, can also be stored on 涩里番下载 Google Drive.
Internal Use Only: Acceptable to store on 涩里番下载 Google Drive. 听
Public: Acceptable to store on 涩里番下载 Google Drive
For more information, contact听security@bc.edu.