In December of 2020, 涩里番下载 launched EagleApps, a groundbreaking platform to manage academic and enrollment activities for students, faculty, and administrators. Sponsored by the Office of the Provost and Information Technology Services, EagleApps is designed to provide a 鈥渙ne-stop shopping鈥� approach that integrates course and program management, registration, financial aid, advising, payments and billing, academic records management, and other vital functions. Two of the project鈥檚 key figures, ITS Director of Project, Planning & Portfolio Governance Denis Walsh and Student Services Information Systems Director Jennifer Mack, recently spoke with 涩里番下载 Chronicle editor Sean Smith to give an update on EagleApps鈥� first year, and what to look for in the months ahead.
Denis Walsh and Jennifer Mack (Photo by Caitlin Cunningham)
Q: Let鈥檚 set the context: Why undertake this project? What issues are being addressed through EagleApps?
Mack: This was a strategic decision on the part of the University, made a decade ago, anticipating a number of needs and trends in student services. 涩里番下载 had been working on academic and enrollment management tasks through the University Information System with a mainframe computer that is about 40 years old. There was no way to do advanced course set-up for a more robust registration process, no integration with the vendor products that had emerged in key areas of student services. The mainframe is simply not as popular a technology as it once was in higher education, and it was vital for 涩里番下载 to move on to a new, more efficient means of serving students, faculty, and administrators.
Walsh: 聽The new generation of applications puts greater power and flexibility in the hands of users and how they choose to run their businesses, so it was in 涩里番下载鈥檚 best interests to go in this direction.
Q: What was the plan for introducing EagleApps?
Walsh: This is the most transformative project undertaken in my more than 25 years at 涩里番下载, one that involves many hands and moving parts. The feeling was that the transition from UIS to EagleApps would be best accomplished gradually, following the academic operational calendar, rather than all at once. So in December of last year, we introduced the module for curriculum management and course offering鈥攑roviding support for courses, requirements, competencies, and learning outcomes and objectives, among other things. The course information and scheduling and planning and registration modules came in March and April of 2021, academic records and transfer articulation were among the modules that came into use in May.
Integrations of EagleApps with other critical systems and applications such as Slate鈥斏锓略剽�檚 applicant/admissions management software鈥擣inancial Aid, and the other EagleApps modules of degree audit, transcript, grading and graduation and student accounts version 2.0 all went live over the summer of 2021.
Mack: Some of the modules were 鈥渉omegrown,鈥� but others involved integration with vendor products. For example, the degree audit and transfer articulation module: Through a combination of EagleApps with the product uAchieve, users manage students鈥� progress and ensure their degree or program requirements are on track; also, transfer coursework, transcripts, and exam credits are automatically evaluated to determine equivalent credit and degree applicability.
Q: The roll-out hasn鈥檛 been completely smooth, however鈥攃orrect?
Walsh: Unfortunately, and we fully acknowledge this, there were some serious problems in the launching of the first EagleApps modules last January. We saw some serious performance issues with registration for summer 2021 and had to bring that module off-line. As a result, there were delays in getting some EagleApps features up and running. We know this was a terrible inconvenience for the 涩里番下载 community, and we鈥檝e been working hard to make sure that we minimize any impact to business operations.
The fact is, it鈥檚 natural to experience bugs when you鈥檙e dealing with a complex system like this, and you鈥檙e converting from a 40-year-old mainframe鈥攐ne that, in its day, also had bugs.
Mack: Since December of last year, when EagleApps first launched, there have been 76 separate releases of code鈥攁n average of more than one release a week. During that time, we鈥檝e moved more than 3,000 changes into production.
This is the world of software development, which is different than the world of the mainframe. As anyone who uses a personal computer knows, there will always be releases of new patches and updates to support applications and other products, and that鈥檚 part of what we鈥檝e seen with EagleApps. It鈥檚 frustrating when things don鈥檛 go right, of course, but on our platform, there are many layers that users might not see.
Q: How are things going now?
Mack: We have now finished three registration cycles under EagleApps: Summer 2021 was rough, fall 2021 was better, and spring 2022 has been much smoother. The spring 2022 planning and registration cycle had an increased number of total students registering in the system with a higher volume of course adds and drops. Additionally, during the most recent registration, there were only a third as many work orders related to EagleApps鈥攖hough not all were necessarily confined to registration modules鈥攕ubmitted to EagleApps Production Support and the Student Service Information Systems team. The ability to identify and resolve issues was much faster, and the coordination and communication was more efficient and effective.
Numbers aside, we鈥檙e seeing some of the benefits of a more modern platform. For example, if I鈥檓 a student getting ready to register for the next semester, I can create multiple plans for the upcoming term with variations of schedule and courses鈥攄o I want Monday-Wednesday-Friday or Tuesday-Thursday? Then, after showing these to my advisor, I choose one and hit 鈥渟ubmit.鈥� EagleApps will verify ahead of registration if my plan has any problems, so if necessary I can go with one of my alternatives.
Here鈥檚 another example: 涩里番下载 used to have to print out thousands of degree audits, each with its own access code to clear them for registration, and hand the print-out to every student. Now, all degree audits are electronic and saved to student accounts on EagleApps; and starting with summer 2022 registration, clearance will be submitted by advisors electronically as well.
Walsh: There is so much more flexibility all around for students, faculty, and administrators alike, and as refinements to EagleApps continue and people get used to the system, we鈥檙e confident that the University community will reap the benefits.
Q: What should we look for as regards EagleApps this coming year?
Mack: In January, we鈥檙e going to establish an advisory council of users within the community鈥攕tudents, faculty, staff, administrators. This will provide a valuable conduit for real-time feedback on EagleApps. It鈥檚 very important to us that people know we鈥檙e listening and we want to get a full picture of how this system is operating. We are also aligned, committed, and focused on stabilizing the product and releasing critical enhancements to support the critical operations of the University.
Walsh: We鈥檒l continue to work closely with our team of 100-plus people, including 涩里番下载 staff and outside vendors, who all deserve credit for their commitment and incredible efforts in undertaking such a massive project. We鈥檙e grateful to the University community, which has been very patient in going through this transition with us.
December 2021